Create a Department

To create a department:

1. From the main menu bar, click Manage Department.

   

   The Manage Department page opens, listing any existing departments.

2. Click the options menu icon, and then select Add New Department.

   

   The Add New Department box opens.

   

3. Enter department information in the fields provided:
   • Bank (if available)

     The Bank ID The 4-digit unique Bank ID. for the department.

   • Department Name

     The name of the department; for example, Risk, New Accounts, Underwriting.

   • Department Priority

     A priority number to determine the order in which the department will collect reserve funds relative to other departments.

     For example, a department with a priority of 1 will collect the designated amount first before any other departments collect. A priority 2 department will collect the designated amount from the remaining balance after the priority 1 department has collected. A priority 3 department will then collect the designated amount from the remaining balance after the departments of priority 1 and 2 have collected, and so on.

     Changing the priority of one department will reorder the other department priority numbers accordingly.

     Note: If the ACH Deposit Cap is selected when setting a reserve, the ACH Deposit Cap field can only be populated for a department set with a priority of 1.

   • Department Reserve DDA

     The Reserve DDA for the department. If left blank, the corresponding bank's Reserve DDA The bank's Reserve DDA number where funds are held on reserve, to which a merchant is associated. will be used.

   • Department Reserve T/R

     The department's reserve trans routing number. If left blank, the corresponding Bank Transit Routing Number The transit routing number for the Bank DDA The bank's primary DDA, which is obtained from the ICH screen in the initial data load.. will be used.

   • Department Reserve DDA Indicator

     The type of bank account for the department's Reserve DDA The bank's Reserve DDA number where funds are held on reserve, to which a merchant is associated., to which a merchant is associated. Select one of the following from the drop-down list:

     • Checking
     • Savings
     • GL
   • Department Clear DDA

     The DDA for the department when transferring funds only. If left blank, the corresponding Bank DDA The bank's primary DDA, which is obtained from the ICH screen in the initial data load. will be used.

   • Department Clear T/R

     The department's trans routing number when transferring funds only. If left blank, the corresponding Bank Transit Routing Number The transit routing number for the Bank DDA The bank's primary DDA, which is obtained from the ICH screen in the initial data load.. will be used.

   • Department Clear DDA Indicator

     The type of bank account for the department's DDA, to which a merchant is associated, when transferring funds only. Select one of the following from the drop-down list:

     • Checking
     • Savings
     • GL
   • Department Type

     Note: This field is intended for future use and full functionality will become available at a later date. The field value is set at the time of implementation and will not be editable.

     The department type.

   • Allow Negative Reserves

     Note: This field will only be available if negative reserve amounts have been enabled.

     When this check box is selected for a department, it indicates negative reserve amounts are allowed for the department.

4. Click Submit.