Add a Reserve ID

You can set up a Reserve ID An ID, unique by Bank, to identify bank-level Reserve settings, that can be assigned to merchants..

1. From the main menu bar, select Reserve Management.

   The Reserve Management frame opens.

   

2. Click the options menu icon, and then click Add New Reserve ID.

   

   The Add New Reserve ID box opens.

   

3. Enter the details of the Reserve ID in the following fields:
   • Bank: From the drop-down list, select the Bank ID for the Reserve ID.

     The 4-digit unique Bank ID.

   • Reserve ID

     An ID, unique by Bank, to identify bank-level Reserve settings, that can be assigned to merchants.

     This may include the following special characters:

     • - (dash)
     • / (forward slash)
     • , (comma)
     • ( ) (parentheses)
     • (space)
   • Reserve Amount

     The amount of funds to be withdrawn from the merchant's DDA account.

     Note: The amount or percentage of funds you are able to release or reserve may be controlled by your system administrator.

   • Reserve Percent

     The percentage of funds to be withdrawn from the merchant's DDA account.

     Note: The amount or percentage of funds you are able to release or reserve may be controlled by your system administrator.

   • ACH Deposit Cap

     The maximum deposit to fund to the merchant. Any amount over the deposit cap is placed into reserve.

   • Reserve Ceiling

     The maximum threshold amount specified for the reserve account. Once this maximum amount is reached, no more funds will be reserved. The value can be set either in a bank-level Reserve ID An ID, unique by Bank, to identify bank-level Reserve settings, that can be assigned to merchants. or as a merchant-level Reserve Setting.

   • ACH Indicator

     This value indicates how the reserve entries will be handled in the ACH file for the Merchant DDA. This is set as a Bank Default, but the value can be changed when adding or updating a Reserve ID or as a merchant-level Reserve Setting.

     Select one of the following values from the drop-down list:

     • Net: Indicates the Reserve Funding amount is subtracted from the merchant's Net Deposit, so the merchant will see one credit entry with the Net amount against their DDA.
     • Separate: Indicates separate entries for the Reserve Funding are created for ACH processing, so the merchant will see two entries against their DDA: one credit entry for the Net Deposit, and one debit entry for the Reserve Funding amount.
   • Merchant Statement

     This value indicates if the Reserve Funding section will display on the merchant’s statement, and which version will display; summary or detail. This is set as a Bank Default, but the value can be changed when adding or updating a Reserve ID or as a merchant-level Reserve Setting.

     Select one of the following values from the drop-down list:

     • None: Indicates the Reserve Funding section will not appear on the merchant's statement.
     • Detail: Indicates daily Reserve Funding activity will appear on the merchant's statement.
     • Summary: Indicates a summary of the Reserve Funding activity for the month will appear on the merchant's statement.
   • Carry-over Indicator

     This value indicates whether carry over will be used when reserving funds. This is set as a Bank Default, but the value can be changed when adding or updating a Reserve ID or as a merchant-level Reserve Setting.

     Select one of the following options from the drop-down list:

     • Yes: Any reserve amount not able to be taken during ACH processing will be added to the Carry-Over Balance and will try to be satisfied in the next ACH run.
     • No: Any reserve amount not able to be taken during ACH processing will be ignored.
   • Rolling Reserve Indicator

     This field appears on the Manage Merchant Reserve, Add New Reserve ID, and Maintain Reserve ID box if the Bank selected is setup for Rolling Reserve.

     When set to Yes, funds are reserved for the merchant for a specified number of days.

     When managing the settings on the Manage Merchant Reserve, Add New Reserve ID, or Maintain Reserve ID box, if you select Yes from this drop-down list, the box refreshes to include the Number Of Days field, where you can enter the number of days for the funds to be reserved.

   • Number Of Days

     Indicates the number of days funds are reserved for the merchant.

     When managing the settings on the Manage Merchant Reserve, Add New Reserve ID, or Maintain Reserve ID box, if the Bank selected is setup for Rolling Reserve and you select Yes from the Rolling Reserve Indicator drop-down list, the box refreshes to include the Number Of Days field, where you can enter the number of days the funds are to be reserved.

4. Click Submit.