Configure an interchange BET

Interchange billing element tables are added automatically by Express and allow you to calculate billing and expense for non-qualified items. One interchange plan BET is added for each major card plan (Visa, MasterCard, Discover) configured for the merchant.

The Point to BETs Summary page displays the billing element tables (BETs) configured for a merchant, allowing you to modify the merchant's interchange BETs, copy an interchange BET from one merchant to another, and view interchange BET details.

Note: This page may be given a custom configuration for specific clients.

Navigation

• When boarding a new merchant, click Next from the Merchant Charge Records page.

  -or-

  For an existing merchant, search for the merchant to display its details on the Merchant Summary page, and then:

  • In the Merchant Quick Links panel, click Point to BETs.

    

    -or-

    From the Merchant menu, click Point to Billing Elements.

    

  The Point to BETs Summary page displays.

  

Add an interchange BET

1. On the Point to BETS Summary page, under the Interchange heading, choose either the default settings or point each of the available Plan/Fee Types to an existing Bank BET table by typing in the BET number. You can check the accuracy of your entries by clicking the Validate button at any time. To indicate that no billing will be done for a plan/fee type, enter 9990.

   Note: The page will pre-populate with BET numbers if they are set at the association level otherwise they will be defaulted to 0000, indicating that no BET table has been pointed to. A value of 0000 indicates that no billing will be done for that item.

   Note: Some users will see a dropdown list of Bank BETs from which they may select the appropriate value. To assign a BET number that is not listed in the dropdown list, select Other from the menu in order to enable the text box, then type in the BET number.

2. To edit the T/R, DDA, Billing Method, and Bank Officer Codes, click the Interchange hyperlink.

   The Point to BETs Summary page will display.

3. T/R, DDA, Billing Method, and Bank Officer Codes default to 0 and Billing Method defaults to blank. Keeping these values will use the discount charge record defaults for processing. Name and Address ID are defaulted to 00 which indicates the legal name and address will be used. To use different values, enter the information in the field you want to change.
4. Click Validate, Save or Board.

Copy a BET

You can copy an interchange BET from one merchant to another merchant. The merchants must belong to the same bank, and the merchant being copied from must be boarded and have a Merchant Level BET for the selection criteria the user is requesting.

Note: Default values from the Discount Charge Record are shown in the Defaults row of the table for all BETs.

1. Click on the Interchange hyperlink

   The Point to BETs - List page will display.

2. Select the BET that will receive the copied data.
3. In the Copy From field, enter the merchant number for the merchant that will provide the source of the copied data.
4. Click Copy.

   The billing items are copied from the source merchant. The Point to BETs - Details page displays.

5. Enter values for required fields and optional fields, as needed.
6. Click Next.

   The Point to BETs - Verification page displays.

7. Click Continue.

   The Point to BETs - List page displays.

8. Click Validate, Board or Continue.

Update a BET

In order to update a BET you must have a Valid Merchant ID boarded. This process can only modify details of merchant level BETS.  If you click on the hyperlink for a bank level BET, you will only be able to view the record. You cannot make changes to a bank level BET at the merchant level.

1. Navigate to the Point to BETs - Summary page.
2. Click Edit.
3. Click the add or update hyperlink for the merchant level BET that you want to modify from the table containing BETs configured for the merchant.
4. The Point to BETs - Details page displays. Billing items that are configured for the BET appear in the list in the Billing Items group box. Details for the configured billing items appear in the Details group box.
5. Enter values for the fields you want to modify. See notes below for additional instructions. If you want to add new billing items, click on the Add button in the Billing Options panel.
6. Click Next.

   The Point to BETs - Verification page displays.

7. Click Continue.

   The Point to BETs - List page displays.

8. To begin processing the merchant record, click Validate, Board or Continue.
   • Clicking Continue takes you to the Point to BETS Summary page
   • Clicking Validate causes rules to be run. This will take you either to an errors page (if errors exist) or to the Board page.
   • Clicking Board will run both validation and boarding rules.  If errors exist, it will result in an errors page.  If there are no errors, the changes will be boarded and the Point to BETS Summary page will refresh and  enter View mode.

     Note 1: If all zeros was previously entered for the BET number it indicates that no association level BET exists. If the BET number is changed from all zeros to another valid BET number then from there on the BET number has to be maintained on the Point to BETs page at the merchant level.

     Note 2: If all zeros are displayed for T/R, DDA, and Bank Officer Codes as well as blank for Billing Method it indicates that no association level BET exists for that item. If the fields are changed to a value other than all zeros (Blank for Billing Method) then going forward they have to be maintained on the Point to BETs page at the merchant level.

     Note 3: If a non-zero T/R, DDA, and Bank Officer Codes as well as a non blank Billing Method was previously entered the user can set it to all zeros (blank for Billing Method) which will indicate that the Discount Charge Record values will be used going forward and therefore changes to the Discount Charge Record will propagate to the merchant.

     Note 4: If Configuration Option 31 is ON for the Bank, then in addition to the text box for assigning a BET table number to each Plan/Fee Type, a dropdown list field is also displayed.  The menu selections include the client-defined BET Description for every Bank BET that matches the BET category and Plan/Fee Type and that has also been flagged as Use in BET Assignment Menu.  Each selection also reflects the BET table number as a "suffix" to the BET description.
     
     To assign a BET table to a Plan/Fee Type, the user selects a value from the dropdown list.  Once selected, the table number associated with the selection populates to the BET table number text box (overwriting any table number previously displayed there, including the Association default).
     
     If the user wishes to assign a BET number that is not listed in the dropdown list, they must first select Other from the menu in order to enable the text box, then type in the BET number

Point to BETs

As an alternative to configuring Merchant level BETs, you can point a merchant to a Bank level BET.

1. On the Point to BETs Summary page, enter the Table Number for the interchange BET that you want to add.
2. To begin processing the merchant record, click Validate or Board.

View a BET

You can view Merchant level BETs or Bank level BETs from the Point to BETs - Summary page.

1. Navigate to the Point to BETs - Summary page. From here you can view all table numbers currently assigned to any Category / Plan Fee Type combination.
2. Click the hyperlink for the billing element table number that you want to view.

    The Point to BETS Detail page displays.

3. To modify merchant billing items, click Update and complete the procedures detailed in the Update a BET section of this topic. You can update a Merchant level BET only. To modify a Bank level BET, you must bring the Bank into context and complete the procedure for modifying a Bank level BET.
4. To return to the Point to BETs - List page, click Back.